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Project Management Software Solutions

When you think of project management software solutions, think of combining the right software for your needs, with best practices for using it, supported by a high adoption rate. As we all know, software without adoption is not a solution for project management. So how do you combine software and adoption into a solution?

You’ll be the most successful at establishing a project management solution if you address three issues:

  1. Build a compelling reason for using project management software, which often translates into building a “case for change” based upon losses, risks, missed deadlines or poor outcomes incurred,
  2. Prioritize your needs and Identify the tool that best fits your project types and serves the needs of your audience (see the “Best Project Management Software” section below for more information on this topic), and
  3. Define utilization as a mandatory best practice, not a voluntary, “use if it you like it.”

Having established those three keys, developing project management software into a project management solution is closely hinged to three other factors over time, those being:

  1. Utilization and support by the management team leading the projects, and
  2. Incorporation within meetings as a primary information management source.
  3. Establish metrics based upon your results and track over time, converting into performance scorecards as you move forward in the process and continue to refine the efficacy with you manage projects.

The approach you take, and in particular how you address the “people” side of adopting software and using project management skills consistently is by far the biggest challenge in embedding a project management solution, and the most directly linked to your success. We not only have the software solution (ManagePro) for you, we have an entire road map laid out for you to follow so that you ensure purchasing turns into a solution.

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Project Management Software

Project management software covers a wide variety of tools provided by over 300 project management software companies, addressing thousands of different types of projects and tasks. So here’s what we suggest as a simple way to easily understand what’s available and distill project management software tools into three manageable buckets based upon the primary objective the project management tool is designed to solve.

Enterprise Accuracy: Large enterprise based project management tools are designed to break complex projects into discrete chunks or tasks, that have a specific duration, and a resource or personnel time required to complete. Although they are defined by time, start and due dates, the primary objective is accuracy. That is, the objective is to accurately outline all the tasks involved, and accurately predict the time required, the amount of person hours required and load leveling, and accurately predict the cost involved. The assumption is that if the project can be accurately laid out and assessed, the project delivery date and cost can be accurately predicted as well. Within this group you will find tools defined for specific verticals, such as construction or maintenance, as the projects are well defined and lend themselves to a focus on time bound, known tasks and accurate estimates.

Task Organization: There is a second large group of tools for project management that approach project management by emphasizing a collaborative task management approach. Projects are defined as a collection of tasks which often more than one person collaborates or contributes to the completion and outcome. The collection of tasks are flexible, supporting the organization of repetitive tasks, such as steps to SEO a website, as well as projects that can cover a range of different activities, such as production steps for marketing collateral. In this group the key objective is to provide a stable platform for organizing tasks to ensure completion and effectively provide a mechanism for communicating between the team members during completion of the task, as well as a formal way to verify each task within a project is complete.

Audience Targeted: A third group of project management tools is defined by the audience they address. Built for a specific purpose (ex. software development), they target the needs of a specific audience or user group with the inclusion of specific tools required by that user group.

ManagePro falls within this 3rd cluster and is designed first and foremost for the needs of people in management. That is where project management can cover a wide variety of work topics and formal and informal projects and issues, ranging from strategy to customers, from deadlines for the team this week to personal commitments, to managing people related issues up-stream and down the organization. It literally is designed to be software for project management… for management teams.

The objective for ManagePro is to support someone in management with everything that crosses their desk, helping them to stay on top of their projects, in touch with their people, extremely efficient in handling email and highly effective in reaching their outcomes using ManagePro’s integrated suite of project management and performance enhancing tools. (see the “Management Software for People & Projects” section below for more information on this topic)

Best Project Management Tool

What is the best project management tool is a great question. A question that typically invites an answer based upon personal preference or familiarity. But if you really want an accurate answer to that question, you’re best served by addressing a series of further questions to get an accurate answer. Let’s explore briefly what you should know to be able to answer that question.

The best project management tool is the software that:

  1. Best fits the projects being addressed, adding the features and tools necessary for completion of the work, providing the tools needed to address the complexity of the projects. In other words, are the projects defined as simple groupings of tasks, or is there the need to lay out sequence of tasks to see a larger picture, dependencies, even strategic alignment?
  2. Best fits the audience and their scope of their needs. So what is the range of projects and tasks that need to be covered using the tool. Is all that is needed is a collaborative to-do list, or is the audience needed a tool that can recurring one year 1,000 task maintenance requirements of electro-chemical plants, e.g. what is the scope of projects the audience, and in many case multiple audiences wish to address?
  3. Best fits the leader’s appetite and needs for performance improvement. We find that if leaders are un-interested in engaging in performance improvement challenges and the various change issues that emerge, then the best project management tool, is often the one that requires the least change in work behaviors while still providing an incremental gain in organization and productivity. Anything that requires more work, more surfacing and management of resistance to new best practices than the management and sponsors are interested or prepared to engage in, is not the best project management tool of choice.
Management Software for People & Projects

ManagePro’s project management tools are used by management and their teams across a wide cross section of industries. Being designed with the primary needs of the management team in mind, it addresses needs to manage people, projects and priorities through each day that are common to managers up to C level officers, by delivering an integration of tools in one single application that support efficiently managing:

  • Formal Projects across different teams, different business units
  • Informal (non-date defined projects)
  • Immediate access to Status Updates and Outstanding action items
  • Document Management
  • Email, specifically Outlook integration
  • Performance tracking with scorecards and analytics
  • Strategic Planning and Alignment
  • Feedback and Recognition tracking for direct reports
  • Calendar and task coordination with admins
  • Resource Allocation, budget and time tracking

If your objective is improved visibility and accountability, across a variety of projects, tasks, business units. And you need to do it in an environment that is sometimes predictable and at other times requires rapid innovation and agility, than ManagePro is the best project management solution for flexibly adapting to a wide scope of business needs with the ultimate outcome of improving performance.

Customers:

Read how our customers describe the value they receive from using ManagePro.

BDC, KPOnCall, OPPD, Smithsonian, Department of Justice, VIKA